Key Responsibilities 

·         Manage the filing, storage and security of documents

·         Timely reporting and handling of maintenance and repair of all office equipments, building and furniture, fixtures, vehicles.

·         Supervision of support staff and admin department

·         Ensuring proper travel arrangements for all staff and guests between different offices

·         To ensure that appropriate contract agreements for the office and accommodation are drawn up & signed.

·         Maintaining proper record of documents issued or received till the final receipt of goods and final payments to suppliers.

·         Receive and verify all the goods from supplier and verify bills for which the payments are due.

·         Dealing various matters regarding insurance of vehicles, building and Assets.

·         Supervision of arrangements of seminars, conferences and interviews.

·         Supply and deliver equipment and materials to required destinations in an efficient and cost effective manner

·         Plan and maintain logistical support for field operations

·         Identify and supervise the purchase and installation of all project-related materials

·         Supervises and oversee food items, non-food items, medical supplies, and equipment related to the projects.

·          Coordinate with suppliers and transport agents to ensure goods are received in the correct quantity and in good condition

·         To ensure that logistics work in the field location is carried out in coordination with logistics and other field locations.

·         Establishing domestic arrangements for operational teams, including renovating accommodation, and making arrangements for other domestic needs, travel arrangements etc.

·         To be familiar with and abide by the other NGO’s International procedures